Opportunities

The Zimbabwe Human Rights NGO Forum is a coalition of human rights NGOs in Zimbabwe that advocates for the promotion and protection of human rights. The Forum has an exciting new opening for a Finance and Administration Manager.

Reporting to the Executive Director, the Finance and Administration Manager will be responsible for the day-to-day financial operations of the Forum and will work closely with the Executive Director on all major financial matters such as the development of funding proposals and the annual budget as it pertains to fixed costs. S/he will be the point person with respect to all policy matters, relating to finance, human resources, and administration.

RESPONSIBILITIES

• Ensures any regular/daily bank transactions of the Forum are carried out in a consistent, reliable, and safe manner.
• Analyses the financial and accounting transactions and ensures that they comply with funding partner rules and regulations as well as the Forum’s policies and procedures.
• Manages the operational functions of the finance and administration department to ensure compliance and efficiency of the department and that staff tasked with performing financial transactions has the necessary expertise to do so.
• Monitors and ensures the punctual and accurate payment of staff salary and selecting appropriate pension and medical insurance systems to offer Forum staff the best possible options within its framework.
• Maintain all project accounting systems, accurately ensuring expenditure against the correct codes and projects and preparing monthly financial reports.
• Reviews and analyses monthly financial reports including budget forecasts to ensure they are accurate Performs monthly budget variance analysis to ensure projects spend within budget and makes recommendations on spending.
• Participates in and provides guidance on annual budget planning, financial reporting, financial audits/compliance reviews, and assessments.
• Involved in preparing and reviewing cost proposal budgets for new grant applications.
• Periodically reviews financial management policies and procedures to incorporate any changes.
• Making decisions on expense allocation based on program budget guidelines, appropriate administration of staff duty rotations, and non-financial resource use and allocation.

QUALIFICATIONS

The successful candidate will have:

Education and Experience

• Minimum B.Com Accounting/Finance/Economics Degree or equivalent.
• Must have completed either CIS, CTA, ACCA, or an equivalent post-graduate qualification.
• A minimum of 5 years of relevant work experience is required, 3 years of which should have been in a managerial position.
• Knowledge of grants and project management with specific knowledge of USAID and USG grant and contracting rules, policies, and procedures.

Critical or technical competencies required

• Must have excellent process evaluation and analysis skills and understand the various finance and management-related legislation;
• Must be able to develop, evaluate and interpret financial and cash flow statements. Must have proven accountancy, budget formulation and budget control skills
• Must be an innovative and business-oriented person with a thorough grounding in business management and dynamics;
• Must be a Member of a recognised accounting professional organisation/association;
• Must have good communication and negotiation skills; Must have proven team leadership skills;
• Must have advanced knowledge of the Microsoft Office suite of packages;
• Must, be proficient in spoken and written English;
• Must exhibit a high level of professionalism and must be prepared to work long hours.

Applications

Applications addressed to the Executive Director and accompanied by a CV, cover letter, and the names and contact details of at least three referees should be submitted by email to: vacancies@hrforum.co.zw.

The subject title of the email should be: Finance and Administration Manager

Closing Date: 14 February 2023

Only shortlisted candidates will be contacted.

Regional Programs Assistant

Volunteer Job Vacancy

Duty Station: NANGO Eastern Region, Mutare Office

Mutare-Based and English-Speaking Candidate Preferred

Application Deadline: 03 February 2023

Summary:

The National Association of Non-Governmental Organisations (NANGO) is seeking a Regional Programs Assistant to provide administrative assistance to its Eastern Region office based in Mutare. The Eastern Region works directly with CSOs and other stakeholders in the Manicaland province of Zimbabwe. NANGO work in the region revolves around CSOs enabling environment, policy dialogues and engagements, membership recruitment and servicing, CSOs Coordination, CSOs Capacity Enhancement and Strengthening, Research and Knowledge Management, Strategic Communication, and the creation of networking and learning platforms for CSOs.

Job Description:

Based in Mutare under the supervision of the Regional Coordinator, the successful candidate will assist in but not limited to:

• conducting regular CSOs and stakeholder engagement activities,
• communicating with members on various administrative and programmes developments within the organisation and sector at large
• maintaining an up-to-date database and profiles of members in the region
• raising organisation and members’ visibility in strategic platforms, website, and regional digital platforms
• regular members’ needs assessment through membership visits, surveys, and feedback gathering,
• planning, logistics, and facilitation of regional activities as well as reporting,
• ensuring timely submission of regional reports and updates to the head office for consolidation.

Duties and Responsibilities

• Provide day-to-day administrative support to the Regional Coordinator, such as preparing for and taking minutes at meetings, maintaining and updating the regional membership databases, and responding to requests for information;
• Maintain professional communication among all members, stakeholders, and partners to ensure efficient information sharing and communication within the region;
• Collect and analyse information management of database and electronic or social media messaging both for internal and external use;
• Attend, participate, and represent the region in CSO dialogues and engagement platforms;
• Assist with planning and executing meetings and events with members, stakeholders, and government officials;
• Assist with preparing and distributing IEC materials such as reports, presentations, fact sheets, publications, web content, and press releases;
• Build and maintain professional working relationships with policymakers, development partners, and relevant stakeholders to influence policy development, advocacy, and implementation;
• Carry out any other duties as may be required

Qualifications

A bachelor’s degree in Public Policy Analysis, Information, Communications and Technology, Media Studies, International Public Relations, Law, Social Philanthropy, Peace and Security Studies, Development Studies, and M&E.

Experience

A minimum of one year of relevant work experience is required.

Related Skills and Knowledge

• Ability to facilitate and work with diverse stakeholders
• Excellent organisational and planning skills
• Excellent oral and written communication skills in English are required
• Proficiency in computer packages including MS Office applications and Canva is required.
• The ability to prioritise with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations nationally is required.
• Strong interpersonal skills and the ability to work well under pressure while juggling multiple tasks simultaneously are required
• The ability to make sound decisions consistent with functions is required.

How to Apply

Please apply by attaching a cover letter and resume or CV with references and subject line: Regional Programs Assistant NER#2023 to email: nangoeastern@gmail.com and In Copy (CC) nangowest@gmail.com Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Regional Programs Assistant

Volunteer Job Vacancy

Duty Station: NANGO Western Region, Bulawayo Office

Bulawayo Based and Ndebele Speaking Candidate Preferred

Application Deadline: 03 February 2023

Summary:

The National Association of Non-Governmental Organisations (NANGO) is seeking a Regional Programs Assistant to provide administrative assistance to its Western Region office based in Bulawayo. The Western Region works directly with CSOs and other stakeholders in Bulawayo, Matabeleland North, and Matabeleland South provinces of Zimbabwe. NANGO work in the region revolves around CSOs enabling environment, policy dialogues and engagements, membership recruitment and servicing, CSOs Coordination, CSOs Capacity Enhancement and Strengthening, Research and Knowledge Management, Strategic Communication, and the creation of networking and learning platforms for CSOs.

Job Description:

Based in Bulawayo under the supervision of the Regional Coordinator, the successful candidate will assist in but not limited to:

• conducting regular CSOs and stakeholder engagement activities,
• communicating with members on various administrative and programmes developments within the organisation and sector at large
• maintaining an up-to-date database and profiles of members in the region
• raising organisation and members’ visibility in strategic platforms, website, and regional digital platforms
• regular members’ needs assessment through membership visits, surveys, and feedback gathering,
• planning, logistics, and facilitation of regional activities as well as reporting,
• ensuring timely submission of regional reports and updates to the head office for consolidation.

Duties and Responsibilities

• Provide day-to-day administrative support to the Regional Coordinator, such as preparing for and taking minutes at meetings, maintaining and updating the regional membership databases, and responding to requests for information;
• Maintain professional communication among all members, stakeholders, and partners to ensure efficient information sharing and communication within the region;
• Collect and analyse information management of database and electronic or social media messaging both for internal and external use;
• Attend, participate, and represent the region in CSO dialogues and engagement platforms;
• Assist with planning and executing meetings and events with members, stakeholders, and government officials;
• Assist with preparing and distributing IEC materials such as reports, presentations, fact sheets, publications, web content, and press releases;
• Build and maintain professional working relationships with policymakers, development partners, and relevant stakeholders to influence policy development, advocacy, and implementation;
• Carry out any other duties as may be required

Qualifications

A bachelor’s degree in Public Policy Analysis, Information, Communications and Technology, Media Studies, International Public Relations, Law, Social Philanthropy, Peace and Security Studies, and M&E.

Experience

A minimum of one year of relevant work experience is required.

Related Skills and Knowledge

• Ability to facilitate and work with diverse stakeholders
• Excellent organisational and planning skills
• Excellent oral and written communication skills in English are required; fluency in Ndebele is preferred.
• Proficiency in computer packages including MS Office applications and Canva is required.
• The ability to prioritise with minimal supervision and work independently as well as function as a member of a team with staff in multiple locations nationally is required.
• Strong interpersonal skills and the ability to work well under pressure while juggling multiple tasks simultaneously are required
• The ability to make sound decisions consistent with functions is required.

How to Apply

Please apply by attaching a cover letter and resume or CV with references and subject line: Regional Assistant NWR#2023 to email: nangowest@gmail.com and In Copy (CC) nangoeastern@gmail.com. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

Date: Jan 24, 2023

Location: Banjul, Gambia

Organization: African Union

Organisational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes, and projects to achieve food security and reduce hunger and malnutrition, to help develop the agricultural, fisheries, and forestry sectors, and to use their environmental and natural resources sustainably.

Conflict, climatic shocks such as drought, displacement and the cascading impacts of desert locust invasions and COVID-19 have driven humanitarian needs in Ethiopia to an extreme high. As a result, food security and nutrition across the country has significantly worsened. Communities in northern, southern and south-eastern Ethiopia are the most vulnerable, as people already face Crisis (IPC Phase 3) and Emergency (IPC Phase 4) levels of acute food insecurity.

FAO provides vital emergency agricultural and livestock assistance to enable people to produce their own food, generate income and strengthen their resilience. FAO’s Office in Ethiopia is responsible for leading the Organization’s response to threats to food security, agricultural and rural development through the identification, planning and implementation of the organization priority activities in the country.

The post is located in the FAO Representative office in Addis Ababa, Ethiopia.

Reporting Lines

The Communication Officer reports to the FAO Representative, with a secondary reporting line to the Communication Officer of the Regional Office (RAF) and receiving functional guidance from the Office of Communications (OCC) at FAO headquarters in Rome, which is responsible for both external and internal communications of the Organization as well with the Office of Emergencies and Resilience (OER), in particular with its Resource Mobilization and Communication Team (OERRD).

Technical Focus

Internal and external strategic communication, writing, editing, outreach, campaign design and support, planning and coordination of delivery of digital multimedia products, event planning, social media, media outreach and monitoring and evaluation of activities.

Key Results

Contribute to the development and strengthening of internal communication, web publishing and media-relations activities of the Organization.

Key Functions

• Researches and analyses technical, social, economic, environmental, institutional and technology related information, data and statistics and/or related policy issues to support internal and/or external communication.
• Produces a variety of information and reports as well as input for communication-related documents and web pages.
• Collaborates in the development of improved/updated tools, systems, processes and databases.
• Participates in multi-disciplinary teams and/or leads working groups/teams; collaborates with other offices and agencies on work groups and committees and promotes best practices.
• Promotes knowledge sharing and best practices at international meetings and conferences and influences partners in stakeholder consultations.

Specific Functions

• Prepares a comprehensive communication strategy for FAO Ethiopia in close collaboration with OER and the regional Communication Officer in the Regional Office for Africa (RAF).
• Formulates and oversees, in line with FAO corporate and regional communication strategies, the implementation of project level communication plans and calendar of events for FAO Ethiopia, in close consultation with Programme staff including project managers and other technical colleagues.
• Supervises and coordinates the work of the Communication Assistant.
• Develops key messages tailored to specific audiences (including donors, beneficiaries, partners and the general public) and a dissemination plan.
• Upon instructions, interacts with press and pitch stories of interest; organizes visits for media to the field and serve as focal point for media missions.
• In close coordination with the Office of Communication (OCC) and in cooperation with concerned FAO units, ensures timely preparation of material in support of the FAO spokespeople and trains FAO Ethiopia spokespeople in how to deal with the media, makes the most of a publicity opportunity as well as in basic photography.
• Participates in and represents FAO as a member of the Humanitarian Communication and the UN Information Groups in Ethiopia.
• Draft press releases, statements, and announcements on social media for FAO Ethiopia in coordination with FAO Communication offices (at headquarters, regional and subregional levels as appropriate).
• Supports press conferences and drafts responses to media queries.
• Develops and maintains a contact list of strategic partnerships with media organizations and journalists.
• Coordinates, produces and disseminates communication and advocacy materials, including brochures, human interest stories, videos, posters and other visibility items in coordination with focal points in RAF and headquarters and following corporate branding guidelines.
• Produces content for and maintain the FAO Ethiopia website and other social media platforms, including writing and editing web posts, visible and in line with corporate priorities and in close collaboration with OCC.
• In close coordination with OCC branches, makes communications arrangements for outreach and advocacy events including World Food Day, other international Days of relevance to FAO’s mandate and other important events.
• Ensures coherence with FAO’s corporate communications policies and operational guidelines for all communication and information outputs.
• Performs other duties as required.

______________________________________________________________________________________________________

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Advanced university degree in communication, social science, journalism, political science or a related field.
• Five years of relevant experience in communication, journalism, web publishing and/or social media networks
• Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another official FAO language (Arabic, Chinese, French, Russian or Spanish).

Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions.
• Ability to translate complex and technical communications to a wide and varied audience, in a simple and concise manner.
• Understanding of FAO policies and programmes is considered a strong asset.
• Extent and relevance of experience in the field of web publishing and social media networks as well as in editing communication, promotional or technical materials.
• Extent and relevance of experience in the preparation and dissemination of communication, promotional or technical materials.
• Extent and relevance of experience in the field of journalism, communications and outreach for prominent organizations, and/or interagency initiatives, particularly at the international level.

Job Posting

11/Jan/2023

Closure Date

01/Feb/2023, 11:59:00 PM

Organizational Unit

FAO Representation in Ethiopia (FRETH)

Job Type

Staff position

Type of Requisition

Professional Project

Grade Level

P-3

Primary Location

Ethiopia-Addis Ababa

Duration

Fixed-term: one year with possibility of extension

Post Number

2009347

CCOG Code

1A08

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

The length of appointment for internal FAO candidates will be established in accordance with applicable policies pertaining to the extension of appointments

_____________________________________________________________________________________________________

• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and persons with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality
• FAO staff are subject to the authority of the Director-General, who may assign them to any of the activities or offices of the Organization.

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.