Administrative Assistant

Administrative Assistant

Reports to: Regional Director Sub-Saharan Africa

We are the Sub-Saharan Africa office of the Friedrich Naumann Foundation for Freedom (FNF Africa), a German foundation that works across the globe to promote freedom.

FNF Africa is looking for an enthusiastic freedom-lover who wants to join our team in Johannesburg to work as Administrative Assistant  and supports us to improve the administration of FNF Africa´s regional office. The Administrative Assistant reports directly to the Regional Director Sub Saharan Africa.

Her/his/their key responsibilities include the support of the Regional Director and the Johannesburg office team in the fields of office administration, database management, correspondence and project and event management:

• General office administration such as filing handling of telephone enquiries, diary management
• Maintenance of the FNF Africa´s database and internal archives and filing
• Assistance with the Foundations´s project documents (quotes, budgets etc.)
• Assistance with procurement of services
• Correspondence in German and English to FNF head office in Germany, project offices abroad and partner organisations and to individuals
• Coordination of applications for FNF Africa and FNF´s international programmes
• Supervision of the preparation of events (as assigned) taking place in the Foundation´s offices or outside including arrangement with hotels, restaurants and service providers
• Planning and coordination of business trips and staff meetings
• Preparation of minutes, and editing of texts reports as requested
• Supervision of driver, office cleaner and care taker

Write us what motivates you to apply at FNF, and include any relevant educational information, experience, background, and examples of previous work. Required are independent thinking, personal initiative, a responsible attitude and excellent language and writing skills in both English and German and excellent organisational and time management skills. You need to have sound experience in word processing. If you are not a resident of South Africa you need a valid work visa.

This position is part time till 31.7. 2023 and thereafter full time on Fixed term contract (2 years).

• Have a look at  https://www.freiheit.org/sub-saharan-africa
• The deadline for applications is Friday 17th February 2023 and interviews will take place before the end of March 2023. Only successful applicants will be contacted.
• Email to tina.goulding@freiheit.org to submit your application.